QuickBooks Setup

Although QuickBooks is marketed as easy for the layman to understand, it has proven to be more complicated. The initial setup, installation and order of certain entries must be done correctly in order for your information and reports to be accurate.

All information necessary to setup manual accounting records is also necessary to setup and install QuickBooks on your computer. This task is even more complicated if you switch from manual accounting operations to QuickBooks in the middle of the year.

Which accounting method will you use? What chart of accounts do you need for your business? How do you handle beginning balances? Should you use items, classes or job tracking?

An expert, typically known as a ProAdvisor via certification courses through QuickBooks, can easily answer all of these questions and complete the initial setup and installation in a timely manner. In addition, your accounting employees receive training on the accounting software to enhance their performance.

How much does it cost?

We first want to find out a little more about your business and your accounting records before we quote you an exact price. Rest assured that we work with many small business owners and our rates are designed to fit the budgets of our clients including creating specialized package pricing. (Please see our Affordability page for more detailed pricing information.)

As with any accounting software program, installation and training take time - time taken away from managing your core business. Here's a short list of the services we provide during your QuickBooks setup:

  • Study and evaluate your software and accounting needs.
  • Recommend software and hardware requirements.
  • Install software, design and set up the chart of accounts specific to your industry, and set up the main accounting package including payroll, accounts receivable, inventory, accounts payable, etc.
  • Determination of your QuickBooks starting date.
  • Loading your chart of accounts and balances as of your preferred starting date. List preparation of the items you sell to your customers - this item list includes services, inventory parts, non-inventory parts, other charges and sales taxes (terms used within the QuickBooks software.)
  • Entering your outstanding accounts receivable and accounts payable details as of your starting date.
  • Entering your (ending) statement bank balances and outstanding checks & deposits in transit as of your starting date.
  • Printing a trial balance as of your starting date and comparing it to your trial balance from your old system; sometimes this requires adjusting entries due to uncorrected issues from prior years.
  • Entering your transactions since your starting dates into QuickBooks.
  • Train you or your staff in use of the software to meet your accounting, management and tax needs.

Ongoing Services:

  • Follow up training to ensure you and your staff are continually progressing.
  • Monthly, quarterly or annual review of your QuickBooks data to assist in tax planning and preparation as well as provide management reports.

Contact us for a free consultation.